Corporate Secretary Duties in UAE Businesses – A Comprehensive Guide by The Alchamii
In the dynamic and rapidly evolving business landscape of the UAE, the role of a Corporate Secretary has become more vital than ever. Whether you’re managing a mainland company or a free zone entity, having a competent corporate secretary can make all the difference in maintaining legal compliance, supporting governance, and streamlining internal processes.
At The Alchamii, we help businesses simplify complex corporate functions—and understanding the duties of a corporate secretary is a key step toward long-term business success.
What is a Corporate Secretary?
A Corporate Secretary is not just a compliance officer but a vital advisor who ensures that the organization operates within the legal and regulatory frameworks of the UAE. Their role extends far beyond filing paperwork—they are strategic partners in corporate governance.
Key Duties of a Corporate Secretary in UAE Businesses
1. Ensuring Legal and Regulatory Compliance
Corporate secretaries ensure that your business remains compliant with the UAE Commercial Companies Law, Ultimate Beneficial Shareholding Law(UBOs), and any relevant free zone authority requirements.
2. Maintaining Statutory Records
They are responsible for managing essential company documents, such as:
- Memorandum and Articles of Association
- Shareholder registers
- Director details
- Minutes of board meetings and general assemblies
- Ultimate Beneficial Owers’ Register
3. Filing Obligatory Returns
Timely submission of annual returns, financial statements, and other official filings with government entities like the Department of Economic Development (DED) or free zone authorities is critical—and it’s part of the corporate secretary’s core responsibilities.
4. Advising the Board
Corporate secretaries guide directors on their legal responsibilities, support the implementation of board decisions, and ensure that governance structures are maintained effectively.
5. Supporting Shareholder Communication
From organizing Annual General Meetings (AGMs) to issuing notices and preparing resolutions, corporate secretaries help maintain transparent and legally compliant communication with stakeholders.
6. Liaison Between Company and Regulators
They serve as the communication bridge between your company and regulatory bodies—making sure that all interactions are professional, documented, and aligned with current laws.
Why Your UAE Business Needs a Corporate Secretary
Hiring or outsourcing a corporate secretary through a trusted provider like The Alchamii ensures peace of mind, smooth operations, and minimized legal risks. We provide end-to-end support for companies looking to set up, scale, or restructure within the UAE.
Final Thoughts
As the UAE continues to position itself as a global business hub, corporate governance and compliance have never been more important. With The Alchamii by your side, your company can focus on growth while we handle the backbone of your operations with precision and professionalism.